Downtown Benicia Alliance

May 2017

Special Board Meeting: Tuesday, May 9, 2017, at 9:00 am

Location:  The Rellik Tavern, 726 First Street, Benicia, CA
Notice to the Public:
 You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 24hours prior to a Special Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify:

Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2017:
1. Leah Shelhorn, Studio 41, Gifts4 Every1, Capitol District
2.  Thomas Hamilton, The Rellik Bar, Capitol District
3.  Eileen Stern, Re Max Gold Real Estate, Waterfront District
4.  James Morgan, Sailor Jacks, Waterfront District
5.  James Long, Pups and Purrs, Waterfront District
6.  Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine, Waterfront District
8. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
9.  Suzanne JonCoaltz, Heritage Pantry and Spice, Waterfront District
Mario Giuliani, Economic Development Manager, City of Benicia
Board Meeting Agenda:
1.  Call to Order:
2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4.  Approval of Minutes:  The Chair will seek approval of the March 14, 2017 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5.  Benicia Film Festival: Update on the Event for Labor Day Weekend. Contract signed, now advertising costs, email, etc will start. Suzanne is the Lead on this event. Board Action and Vote.
6.  BID Update:  Review conversations and first steps with Civitas. Board Action and Vote.
7.  Music on First Street: Update and discussion on music venues on First Street. Report on Meeting at the Community Center in April. Possible Board Action and Vote.
8.  Treasurer’s Report:  Leah will report on Finances. State Farm documents have been signed for this year, with no changes. Possible Board Action and Vote.
9.  Update with Parking, Green Zone: To date:  In working with the Benicia Police Department, we now have enforcement. All zones are being tagged for parking violations of time. Please tell your tenants and customers so they will be aware. We are working on 30 minute signs at the green zones. Wouldn’t it be great if everyone worked together on this and everyone saw their goals reached for the day? What to do with Motor Homes? parking on First Street all day in Green Zones? Discussion and Possible Board Action and Vote.
10. Update on Stop Signs, crosswalks and Safety: Update on last months discussion. It was voted on and passed to take our information to the City Council. Possible Board Action and Vote.
Minutes from March 14, 2017 Special Board Meeting:
Special Board Meeting
March 14, 2017
The Rellik Tavern, 726 First Street
Present:  Leah Shelhorn, (President), Eileen Stern (Secretary), Tom Gavin, Carl Lucca, Tom Hamilton(Vice Chair/Treasurer),  Susan Joncoalitz,  Jeannie Steinman
Others present:Graham  Wadsworth, (Public works Director, City of Benicia)  Tom Campbell (City Council), Dennis Cullen, Jack McComb
Absent: James Long, James Morgan, Mario Giuliani
Call to Order:  Meeting was called to order by Leah Shelhorn at 9:04 AM.
Public Comment:  None
Approval of Agenda:Tom Hamilton moved to approve agenda, Tom Gavin seconded.  Motion carried.
Approval of minutes: Tom Hamilton moved to approve minutes, Tom Gavin seconded.  Motion carried.
Graham Wadsworth, Public Works Director: City of Benicia has replaced handicapped access zones on corners to meet current code. All cross walks will have thermal plastic which will be more visible.  There was a discussion on different types of crosswalks and signage. Carl Lucca brought up idea of more stop signs.  Graham said, we need a stop sign warrant, which needs to have a study done. Dennis asked about brick crosswalk by Tannery.  City will see the condition of it.  Dennis says very important for stop signs.  There was a motion to take a letter to City Council meeting to add stop signs and 2 lighted crosswalks on First Street.  Motion was moved by Jeannie Steinman and seconded by Tom Hamilton.  The motion carried.
Benicia Film Festival: Leah would like to see committee formed.  Suzanne is heading up committee.  Leah will help.  DBA is waiting for the Majestic Theatre to sign a contract with the art and culture committee.   DBA needs to start with Gordon Gray to get advertising done.  DBA will be handling the advertising for First Street businesses, and the Art and Culture committee will do rest of Benicia. DBA is a gold sponsor.
Directory of DBA on Website:  Businesses can do a three line item.  Gordon will make changes to web site   Info to go to Eileen.  Businesses are allowed to submit 3 line.  Leah will send email batch. Tom Hamilton moved to have business listings on the DBA website.  Eileen Stern seconded, and the motion carried.
Treasurer’s Report: Bank account has about $20,000 in account.
Update with Parking Green Zone: To date there have been tickets or warnings issued.  Enforcement is happening on green zones.  Cart and chalker are working.  Public comment: Dennis Cullen noted that there was a RV parked in front of his business for the Beer Crawl that was there all day.
Aggreement with City of Benicia for the Renewal of the BID: The agreement is 50/50. $15,000 each for the DBA and the City. Tom Gavin moved to approved agreement.  Carl Lucca seconded.  The motion passed.
BID Renewal Process Review:   The first set in the process is to make a brochure.  Gordon will design the brochure.
Meeting adjourned at 9:58 am. Next meeting will be April 18.
Respectfully submitted,
Eileen Stern
RE/MAX Gold
Secretary

March 2017

Special Board Meeting: Tuesday, March 14, 2017, at 9:00 am

Location:  The Rellik Bar and Lounge, 726 First Street, Benicia, CA

 

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 24 hours prior to a Special Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify:
Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2017:
1. Leah Shelhorn, Studio 41, Gifts4 Every1, Capitol District
2. Thomas Hamilton, The Rellik Bar, Capitol District
3. Eileen Stern, Re Max Gold Real Estate, Waterfront District
4. James Morgan, Sailor Jacks, Waterfront District
5.  James Long, Pups and Purrs, Waterfront District
6.  Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine, Waterfront District
8. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
9. Suzanne JonCoaltz, Heritage Pantry and Spice, Waterfront District
Mario Giuliani, Economic Development Manager, City of Benicia

Special Board Meeting Agenda:
1.  Call to Order:
2. Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4. Approval of Minutes:  The Chair will seek approval of the January 10, 2017 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5. Graham Wadsworth, Public Works Director: Graham will update the DBA on the work in progress on First Street. Discussion,, possible Board Action and Vote.
6. Benicia Film Festival: Designate a Committee to gather advertising and work with Gordon Gray on the brochure. The event is Labor Day Weekend. Possible Board Action and Vote.
7. Directory of DBA on Website: Last year it was noted that new Board would review again a listing of services for each business. A great tool for Business to Business.  Possible Board Action and Vote.
8. Treasurer’s Report: Lynell R. Green, our Accountant, Lynell will report on invoices due, and updates. Possible Board Action and Vote.
9. Update with Parking, Green Zone: To date:  In working with the Benicia Police Department, we now have enforcement.  Leah will report on the green zone enforcement.  Discussion and Possible Board Action and Vote.
10. Agreement with the City of Benicia for the Renewal of the BID: Attached is the Reimbursement Agreement with the City of Benicia. Board Action and Vote.
11. BID Renewal Process Review:  Leah will review the steps needed for a successful process. Possible Board Action and Vote.
12. Adjourn

Board Meeting Minutes
January 10, 2017
Rellik Tavern, 726 First Street

Present: Leah Shelhorn, (President), Eileen Stern (Secretary), Tom Gavin, Carl Lucca, Tom Hamilton (Vice Chair/Treasurer), James Morgan
Others present: Lynell Green, Dennis Cullen, Gaul Culley, Jack Haines,
Jason Diavitis
Absent: James Long, Susan Joncoaltz, Jeannie Steinman
Call to Order: Meeting was called to order by Leah Shelhorn at 9:04 AM.
Public Comment:  Gaul is the new ad salesperson for the Benicia Herald. Her goal is building the community through the newspaper and wants to connect with local businesses. Restaurant month and Valentine’s day ads are coming up in the Herald.

Approval of Agenda: Moved by Carl Lucca, seconded by Tom Gavin. Motion passed

Approval of Minutes:  Moved Tom Gavin, Seconded Tom Hamilton. Motion passed.

Election of Officers:  Leah Shelhorn, Tom Hamilton, and Eileen Stern were re-elected by acclamation.

Approval of Annual Report to the City of Benicia: Tom Hamilton moved. Seconded by Tom Gavin. Motion passed

Treasurer’s Report:  Report was given by Lynell R. Green, our accountant, of ATS Tax and Financial Solutions. Report will be emailed by end of day. This will be in packet to city.

Update with Parking, Green Zone We will get enforcement of green zone by the City per City Manager. City is planning to resurface and restripe entire First Street. They want to do it before Farmers market starts. Carl Lucca will talk with City Manager regarding speeding and stop signs.

Meeting adjourned at 9:57 AM

Respectfully submitted,
Eileen Stern
Eileen Stern
RE/MAX Gold
Secretary

REIMBURSEMENT AGREEMENT

This Agreement and Release (“Agreement”) is made and entered into by and between the City of Benicia (“City”) and the Downtown Benicia Alliance (“DBA”). Hereinafter, the City and the DBA from time to time collectively shall be referred to as the “Parties.”

RECITALS

This Agreement is based upon the following facts and representations, all of which for the purpose of this Agreement and release are agreed by the Parties to be true.

A. On November 20, 2012, the City adopted Resolution No. 2012-144, hereinafter the “Resolution,”
creating the Benicia Business Improvement District, hereinafter “BBID,” in accordance with the provisions of the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., hereinafter the “1994 Law.”

B. DBA was designated in the Resolution and BBID Management District Plan as the Owners’ Association in accordance with Streets and Highways Code section 36614.5.

C. Streets and Highways Code section 36651 authorizes the City to contract with the Owners’ Association for provision of BBID services.

D. City is willing to provide services to DBA on the terms and conditions set forth in this Agreement as described in Exhibit A

NOW THEREFORE, in consideration of the terms and conditions herein, the Parties hereby agree as follows:

AGREEMENT

1. City shall provide DBA the services noted in Exhibit A in accordance with the agreement City has with Civitas Advisors. If the City agreement with Civitas Advisors is terminated prior to all the services being provided, City and DBA shall use reasonable efforts to find a way to provide the remaining services.

2. DBA shall pay to the City a total of $15,000 on or before April 15, 2017. Payment shall be made to the City of Benicia, 250 East L Street, Benicia.

3. The Parties agree to pay their own attorneys’ fees and litigation costs, and the Parties waive any claim for such fees and costs against each other.

4. To the fullest extent permitted by law, DBA shall hold harmless, defend and indemnify the City, its City Council, employees and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to reasonable attorneys’ fees, arising out of or resulting from the performance of services under this Agreement, provided that any such claim, loss, damage, liability or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss there from, or to any violation of federal, state or municipal law or regulation, and (2) is caused by
any negligent act, omission or willful misconduct of DBA, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by any party indemnified hereunder. The City may participate in the defense of any such claim without relieving DBA of any obligation hereunder.

To the fullest extent permitted by law, the City shall hold harmless, defend and indemnify DBA, its Board of Directors, employees and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to reasonable attorneys’ fees, arising out of or resulting from the performance of services under this Agreement, provided that any such claim, loss, damage, liability or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss there from, or to any violation of federal, state or municipal law or regulation, and (2) is caused by any negligent act, omission or willful misconduct of City, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by any party indemnified hereunder. The DBA may participate in the defense of any such claim without relieving City of any obligation hereunder.

5. This Agreement shall be binding upon and inure to the benefit of the Parties, their successors, assigns and personal representatives.

6. This Agreement, including all attachments, exhibits, and any other documents specifically incorporated into this Agreement, shall constitute the entire agreement between City and Contractor relating to the subject matter of this Agreement. As used herein, Agreement refers to and includes any documents incorporated herein by reference and any exhibits or attachments. This Agreement supersedes and merges all previous understandings, and all other agreements, written or oral, between the parties and sets forth the entire understanding of the parties regarding the subject matter thereof. This Agreement may not be modified except by a written document signed by both parties.

January 2017

Board Meeting: Tuesday, January 10, 2017, at 9:00 am

Location: The Rellik Bar and Lounge, 726 First Street, Benicia, CA

Notice to the Public:

You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:

Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a Board Meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2017:

1. Leah Shelhorn, Studio 41, Gifts4 Every1, Capitol District

2. Thomas Hamilton, The Rellik Tavern, Capitol District

3. Eileen Stern, Re Max Gold Real Estate, Waterfront District

4. James Morgan, Sailor Jacks, Waterfront District

5. James Long, Pups and Purrs, Waterfront District

6. Carl Lucca, Lucca Restaurant, Waterfront District

7. Jeanne Steinman, Benicia Magazine, Waterfront District

8. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor

9. Suzanne JonCoaltz, Heritage Pantry and Spice, Waterfront District

Mario Giuliani, Economic Development Manager, City of Benicia

Board Meeting Agenda:

1. Call to Order:

2. Public Comment: Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.

3. Approval of Agenda: The Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.

4. Approval of Minutes: The Chair will seek approval of the December 13, 2016 minutes. The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.

5. Election of Officers: Discussion, Board Action and Vote.

6. Approval of the Annual Report to the City of Benicia: A view of our year, written by the Chair.

7. Treasurer’s Report: Lynell R. Green, our Accountant, of ATS Tax and Financial Solutions. Lynell will report on invoices due, and updates. Possible Board Action and Vote.

8. Update with Parking, Green Zone: Leah will report on the green zone enforcement. Discussion and Possible Board Action and Vote.

9. Discussion on Contract to All That Glows. Leah will report. Possible Board Action and Vote.

10. Update on Assessments Paid: Mario will give the report. Possible Board action and vote.

11.Business Improvement District (BID) 2017: Setting the date of our first sub-committee meeting. Discussion, Board Action and Vote.

Board Meeting

December 13, 2016

Rellik Tavern, 726 First Street

Present: Leah Shelhorn, (Chair), Tom Hamilton(Vice President/Treasurer) Eileen Stern (Secretary), Jeannie Steinmann, Tom Gavin, Carl Lucca, Tom Hamilton, James Morgan

Others present: Mario Guiliani, Linda Peonsin, Susan Joncoaltz, Lynell Green

Absent: James Long

Call to Order: Meeting was called to order by Leah Shelhorn at 9:04 AM.

Public Comment: none

Approval of Agenda: Moved by Tom Gavin, seconded by Jeannie Steinman, with parking and green zone update moved up in agenda. Motion passed.

Approval of Minutes: Moved Tom Gavin, Seconded Tom Hamilton. Motion passed.

Election of Board Members: Slate is: Suzanne Joncoaltz (Heritage Pantry and Spice), Eileen Stern (RE/MAX Gold), Carl Lucca, (Lucca’s Restaurant). Leah Shelhorn (Studio 41). Tom Gavin made motion to accept slate, James Morgan seconded. Motion passed.

Treasurer’s Report: Report was given by Lynell R. Green, our accountant, of ATS Tax and Financial Solutions. DBA paid all that Glows $4200 for three months and Gordon Gray for $600 for the year. Lynell presented statements for first quarter. Not counting those two payments, Downtown Business Alliance has a loss of $5130. Lynell has submitted all the necessary paperwork to IRS for our non-profit status.

Update with Parking, Green Zone, Pedestrian Safety: Tom Hamilton and Leah Shelhorn had met with City. Leah is concerned that parking cart is not enforcing green zones and has written a letter to Mario expressing her concern. Her priority is the merchants ad businesses on First Street. James Morgan stated that whatever ambiguity exists between signage and code needs to be eliminated. There also needs to be a carefully worded warning letter for parking violators. Leah says she’s been working on this a year and a half. Leah and possibly other board members can meet with Steve Solomon, the interim city manager to discuss priorities.

Update on Contract to All That Glows and Bid. 2017 is important year per Mario. what the bid looks like for the next 10. The first step would be to get a professional to draft the necessary paperwork to renew the bid. Citivas, who was retained in 2011 to formulate the original bid, has been retained to renew the bid. There are many questions in the bid renewal which would affect the next ten years. The questions span many items. What does district look like? What will be the rates of assessment? Would there be a COLA on the rates? How can the maintenance contract be improved? Mario said there should be partnership with City and Civitas.

Update on Assessments Paid: Mario passed out the report for payments of assessments. There are businesses still outstanding. Everyone should check to see if they paid their business license fee and their BID fee. HDL update: Collections to start! Money will be billed again in 2017. Chart also gives info on partial bills.

ABC Lead Training Class for 2017: Suzanne Joncoaltz and Tom Hamilton will go to class as needed for wine pour per ABC requirements.

Upcoming Important Dates for the DBA: Please mark your calendars for the first meeting in the New Year, January 10, 2017 at the Rellik Bar and Lounge.

Meeting adjourned at 10:05 AM

Respectfully submitted,

Eileen Stern

Eileen Stern

RE/MAX Gold

Secretary

December 2016

Board Meeting: Tuesday, Decembe 13,  2016, at 9:00 am
Location:  The Rellik Bar and Lounge, 726 First Street, Benicia, CA

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2016:
1.  Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2.  Thomas Hamilton,Vice Chair & Treasurer, The Rellik Tavern, Capitol District
3.  Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4.  James Morgan, Sailor Jacks, Waterfront District
5.  James Long, Pups and Purrs, Waterfront District
6.  Carl Lucca, Lucca Restaurant, Waterfront District
7.  Jeanne Steinman, Benicia Magazine, Waterfront District
8.  Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia

Board Meeting Agenda:
1.  Call to Order:
2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4.  Approval of Minutes:  The Chair will seek approval of the October 11, 2016 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5.  Election of Board Members:  Reading of the nomination letters, discussion and vote for our Board for 2017.
6.  Treasurer’s Report: Lynell R. Green, our Accountant, of ATS Tax and Financial Solutions. Lynell will report on invoices due, and updates. Possible Board Action and Vote.
7.  Update with Parking, Green Zone, Pedestrian Safety: Leah and Tom Hamilton will report on the roundtable discussion they held at City Hall. Discussion and Possible Board Action and Vote.
8.  Update on Contract to All That Glows.  Mario/Leah will report.  Possible Board Action and Vote.
9.  Update on Assessments Paid:  Mario will give the report.  Possible Board action and vote.
10. ABC Lead Training Class for 2017:  Two Board Members will be asked to serve for 2017. The training class is 4 hours.  Lead Training is required for Non-Profits to pour wine. Discussion, Board Action and Vote required.
11.Business Improvement District (BID) 2017: Authorize to hire Civitas Consulting to guide the DBA. Mario will report. Discussion, Board Action and Vote.
12.Upcoming Important Dates for the DBA: Please mark your calendars.
First meeting in the New Year, January 10, 2017 at the Rellik Bar and Lounge.

Board Meeting
Tuesday, October 11, 2016
Rellik Tavern, 726 First Street

Board members present: Leah Shelhorn (Chair), Eileen Stern (Secretary), James Morgan, Carl Lucca, Thomas Hamilton, Tom Gavin, Jeannie Steinman

Others Present: Mario Guiliani, Lynell Green, Dennis Cullen, Linda Peonsin, Dianne Levy, Susan Joncoaltz

Absent:James Long

Call to order:The meeting was called to order by Leah Shelhorn at 9:03 AM

Approval of Agenda:   Tom Gavin moved to accept the agenda with items 6 and 10 moved up. Carl Lucca seconded. Motion carried.

Approval of minutes: Tom Gavin moved to accept the minutes of the last special meeting as written. Carl Lucca seconded. The motion carried.

Public comment:none

Treasurers Report: Lynell Green from ATS tax service stated that DBA’s non profit status was revoked as taxes have not been filed. Previous treasurer was not aware that taxes have to be done. Lynell Is getting financial statements and will submit reinstatement package (1024). After it is submitted, the non-profit status will be reinstated and is retroactive. There will be a $850 fee to IRS for reinstatement. Leah Shelhorn will submit billing for ATG and liquor license, and Carl Lucca will submit billing for Constant Contact.

Amend bylaws: DBA will be eliminating the requirement that board members be picked by sections of First Street, in the interest of getting more board members .Tom Gavin made a motion to eliminate the requirement of having no more than 4 board members on any section of First Street. Tom Hamilton seconded. Motion carried.

Update on contract to All that Glows:An idea was submitted to have trees sponsored and perhaps put plaques on the tree. James Morgan commented regarding business liability if branches fell down.

Update on assessments paid: City has contracted with HDL for collections. DBA has received approximately $24,000, so some businesses have not paid. The procedure is to send two letters before sending to collections. HDL has the responsibility to follow up with businesses that have not paid their assessments.

Benicia Film Festival Update:DBA has paid collected $3600 in advertising and paid Gordon Grey $1000. The theatre cost $1700 so there is approximately $1000 left over. The film festival committee wants to have the Majestic Theatre as the locale next year too. DBA also paid $300 for more brochures.  Tom Hamilton suggested that DBA puts the leftover funds put into a seed money account for projects. For next year the contract with the Majestic Theatre should be signed in January or February. Everyone’s hands are tied without a contract. James Morgan said that funds can just be noted as an accounting entry.

Renewal of Business Improvement District Move to authorize Civitas (Nicole and Melanie are contact persons) to help us with the renewal. They will give Leah a quote (Leah, Eileen on committee). DBA will do most of work and they will give a proposal next week. Outreach will start the beginning of January. The acceptance of the Civitas’ proposal would be subject to the quote.   The renewal would be for 10 years. Per Mario, cost of processing the renewal would be between $10,000 to $15,000. Their expertise would be required to confirm to state requirements. Businesses need to know what DBA does.  The cost of the lights is about $76000 and the DBA paid half. It is undercapitalized as we have to replace lights every 4 years and pruning is expensive. DBA generates about $28,000, and the city would have to come up with the rest of the funds. This is essentially a 50-50 partnership. City is entering 2 year budget cycle, and  Mario will work on timing with the city. The DBA would be raising about $300,000 over a ten year period. Could the city turn down that amount?  PUBLIC COMMENT: Dennis Cullen stated that the palm tree lights seem to last longer. He is concerned about the cost per business and wants to see the City chip in more. Mario said the budget needs to be indexed for inflation. James Morgan stated DBA can lobby with city to increase their level of partnership.

Election Nomination Committee: Mario gave out forms for board nomination for next term. Carl Lucca moved to establish a nominating sub-committee of Tom Hamilton, Leah Shelhorn, Carl Lucca and Eileen Stern. Tom Hamilton seconded the nomination. Motion carried.

Traffic Safety Committee Update Carl Lucca and Eileen Stern went to traffic meeting. Committee was understanding of our concerns. Graham is willing to meet with the DBA. We want to deal with simple things such as repainting the crosswalks and dealing with illegal U turns.

Directory for the Website: Will postpone discussion until the January meeting.

Upcoming important dates for the DBA: Final wrap up meeting is December 13. At that meeting we will discuss the treasurer report, invoices due and nominations.

Adjourn: Meeting was adjourned at 10:10 AM

Respectfully submitted,
Eileen Stern
Eileen Stern
RE/MAX Gold
Secretary

October 2016

Board Meeting: Tuesday, October 11,  2016, at 9:00 am
Location:  The Rellik Bar and Lounge, 726 First Street, Benicia, CA

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.
Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2.  Thomas Hamilton,Vice Chair & Treasurer, The Rellik Tavern, Capitol District
3.  Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4.  James Morgan, Sailor Jacks, Waterfront District
5.  James Long, Pups and Purrs, Waterfront District
6.  Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine, Waterfront District
8. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia
Downtown  Benicia Alliance Board  Meeting Agenda:
1.  Call to Order:
2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4.  Approval of Minutes:  The Chair will seek approval of the August 9, 2016 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5.  Treasurer’s Report: Lynell R. Green, our Accountant, of ATS Tax and Financial Solutions. Lynell will report on invoices due, and updates. Possible Board Action and Vote.
6.  Amend Bylaws Vote:  Amend Section 5 of the Bylaws and delete the portion that says no sub-district should have more than 4 members. In the August meeting, we discussed this bylaw, and a vote will be taken at this meeting. In August ‘s packet the Bylaws were attached.
7.  Update on Contract to All That Glows.  Mario/Leah will report.  Possible Board Action and Vote.
8.  Update on Assessments Paid:  Leah/Mario will give the report.  Possible Board action and vote.
9.  Benicia Film Festival Update: Leah, Eileen, Tom Hamilton, and James Morgan will discuss.  Possible Board action and vote.
10.Business Improvement District (BID) 2017: Authorize to hire Civitas Consulting to guide the DBA. Board Action and Vote. The subcommittee was voted upon in August. The Board members are: Leah, Carl and Eileen. Lynell Green, our Accountant stepped up to be on Sub-Committee as well.
11.Elect Nomination Committee: Elect Board members for sub-committee. Letters go out November 1 and vote taken at the December 13 Board Meeting to elect new Board Members.
12.Traffic Safety Committee Meeting Update: Carl and Eileen will discuss the outcome of the meeting of August 18.  Possible Board Action and Vote.
13.Directory for the Website: Discussion and possible Board Action and Vote.
14.Upcoming Important Dates for the DBA: Please mark your calendars.
final Wrap up Meeting, Tuesday, December 13.

Board Meeting
Tuesday, August 9, 2016
Rellik Tavern, 726 First Street

Board members present: Leah Shelhorn (Chair), Eileen Stern (Secretary), James Morgan, Carl Lucca, Thomas Hamilton, Tom Gavin

Others Present: Mario Guiliani, Lynell Green, Gordon Gray,

Absent: James Long, Jeannie Steinmann

Call to order: The meeting was called to order by Leah Shelhorn at 9:04 AM

Approval of Agenda:   Tom Gavin moved to accept agenda as written. Tom Hamilton seconded. Motion carried.

Approval of minutes: Tom Hamilton to accept the minutes of the April 2016 special meeting as written. Carl Lucca seconded. The motion carried.

Public comment: none

Treasurers Report: Lynell Green of ATS will be doing the books. She met with Renee Marie who didn’t have any new information to give us. Largest monthly expense is ATG.  Constant Contact has been paid out of Carl’s account. He needs to be reimbursed. ($20 a month)

Benicia Film Festival: The subcommittee (Tom Hamilton, James Morgan, Eileen Stern and Leah Shelhorn) had met to review the program. Gordon Gray has brought up a mock up of program. Will have proof sent to sponsors to sign off. If no response from sponsor, we will assume all is ok with ad.

Benicia Art Walk: Steve McClure found alcohol insurance through Event Helper. Leah paid the premium and needs to be reimbursed for $104.45. The City of Benicia and DBA are named insureds.

Amend bylaws: Currently our by-laws read that no district shall have more than 4 board members. The idea was to have all parts of the street covered. It is difficult to get volunteers, and we don’t want to exclude someone from the board because of their business location. It was brought up to amend section 5 of the By-Laws and delete the portion that says no sub-district should have more than 4 members. The original idea was to have all parts of the street covered.  This will be voted on next meeting.

Renewal of Business Improvement District: Mario stated that the Business Improvement District agreement will have to be reviewed. We need to see what is the DBA’s responsibility and what is the city’s responsibility. We will need to evaluate how we can assess the performance of the Downtown Benicia Alliance. We need to have three members to do this review. Mitch from ATG will give projection of what costs will be over the next 10 years. Currently cost is $76,000 now to do lights. We have to purchase lights every three years. There will be a cost adjustment every 10 years, most likely to be tied with the Consumer Price Index.

Most likely the DBA will hire Civitas end of the year. They can file the paperwork and handle the election. DBA will have to do public outreach next year as the agreement expires December of 2017. Tom Gavin moved, and Tom Hamilton seconded a move to establish a subcommittee consisting of Leah Shelhorn, Carl Lucca and Eileen Stern.   The motion passed.

Assessments: Mario said city has contracted with a firm called HDL does the billing. They are supposed to be following up with notice of non-payment. Mario will follow up with HDL and finance department. Business license and DBA billing go out together.

Veterans hall and gazebo: Lighting at Vets Hall and gazebo. Lights are on at gazebo. The City found electrician who will light the lamp posts by Veterans Hall (Put in new boxes)   He expects it to be done this week. City has paid about 10k. Leah would like to have by film festival.

Traffic Safety committee: Mario recommended that people attend the committee meeting. The DBA is on the agenda and Carl and Eileen are going to the meeting on August 18. Issues to bring up are crosswalk lightings from side streets, speeders on First Street, green zones and signage for green 30 minute zones. At this point, the city cannot ticket for violations of the three hour zones.

Directory for web site: This is a big task that can be sent out in an email blast. We are all volunteers and this is very time consuming.

Water rate increases: The water rate increases are affecting restaurants hugely..

Adjourn: Meeting was adjourned at 10:12 AM

Respectfully submitted,
Eileen Stern
Eileen Stern
RE/MAX Gold
Secretary

August 2016

Board Meeting: Tuesday, August 9, 2016, at 9:00 am
Location: The Rellik Bar and Lounge, 726 First Street, Benicia, CA

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a Board Meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2. Thomas Hamilton,Vice Chair & Treasurer, The Rellik Tavern, Capitol District
3. Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4. James Morgan, Sailor Jacks, Waterfront District
5. James Long, Pups and Purrs, Waterfront District
6. Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine, Waterfront District
8. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia

Board Meeting Agenda:
1. Call to Order:
2. Public Comment: Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda: The Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4. Approval of Minutes: The Chair will seek approval of the June 22, 2016 minutes. The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5. Treasurer’s Report: Welcome our new Bookkeeper, Lynell R. Green, of ATS Tax and Financial Solutions. Lynell will report on invoices due, and updates. Possible Board Action and Vote.
6. Update on Veteran’s Hall and Gazebo. Mario will report.
7. Appointment of Thomas Hamilton as Vice Chair/Treasurer: Discussion and Board Vote.
7. Update on Assessments Paid: Leah and Mario will give report. Discussion and possible Board action and vote.
8. Amend the bylaws: Per Article XII of the Bylaws: It is proposed that the highlighted section with strike through in Article V, found on page 2, be deleted from the bylaws. The purpose of these amendment is to facilitate membership on the Board of Directors. *See Attached below.
9. Benicia Film Festival Update: Leah, Eileen, Tom Hamilton, and James Morgan will report on the brochure for this event, Labor Day Weekend. Discussion and possible Board action and vote.
10. Renewal for the Business Improvement District (BID) 2017. Tasks will start with appointing a BID renewal Committee and authorize to hire Civitas Consulting to guide the DBA.
11. Traffic Safety Committee Meeting: Carl and Eileen will attend this meeting, to be held Wednesday, August 18. Discussion on First Street Safety. Possible Board Action and Vote.
12. Green Zone Update: Discussion on this first step, and possible Board Action and Vote.
13. Directory for the Website: A suggestion from one of our Businesses has requested more information about each business on our website. This would be a great starting point for everyone to use the list when wanting to support the businesses in our DBA Community. Discussion and possible Board Action and Vote.
14. Upcoming Important Dates for the DBA, please mark your calendars:
Tuesday-October 11, 2016. Final Wrap Up Meeting, Tuesday-December 13, 2016
15. Adjourn…

Special Meeting June 22nd 2016

Special Board Meeting: Wednesday, June 22, 2016 6pm
Studio 41, Gifts4 Every1, 700 First St, Benicia, CA 94510

Telephone Conferencing: Name/Location Of 3 Board Members
James Morgan, 4501 Pleasanton Ave, Pleasanton, CA
Carl Lucca, 2222 N. Stemmons Freeway, Dallas, TX
Jeanne Steinmann, 1909 Chamonix Place, Olympic Valley, CA
___________________________________________________________
Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 24 hours prior to a special meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2. …………………….Vice Chair & Treasurer,
3. Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4. James Morgan, Sailor Jacks, Waterfront District
5. James Long, Pups and Purrs, Waterfront District
6. Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine, Waterfront District
8. Thomas Hamilton, The Rellik Bar, Capitol District
9. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia

Special Board Meeting Agenda:
1. Call to Order:
2. Public Comment: Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda: The Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4. Approval of Minutes: The Chair will seek approval of the June 7, 2016 minutes. The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5. Authorize the hiring of a Bookkeeper. The job will include quarterly reports, and end of year tax reporting. Discussion and Vote.
6. Appointment of New Vice Chair/Treasurer: Resignation of Vice Chair/Treasurer, and appointment is needed to proceed. Discussion and Vote.
7. Agenda items for next meeting.
8. Adjourn.

Minutes from June 7, 2016 Board Meeting:
Tuesday, June 7, 2016
Rellik Tavern, 726 First Street

Board members present: Leah Shelhorn (Chair), Eileen Stern (Secretary), James Morgan, Carl Lucca, Thomas Hamilton, Renee Marie Jordan, Tom Gavin, James Long, Jeannie Steinmann

Others Present: Mario Guiliani, Corinne Oakes, Police Chief Erik Upson,
Dennis Cullen, Tom Campbell (City Council)

Absent: none

Call to order: The meeting was called to order by Leah Shelhorn at 9:01

Approval of Agenda: Tom Gavin moved to accept agenda as written. Tom Hamilton seconded. Motion carried.

Approval of minutes: Tom Hamilton to accept the minutes of the April 2016 special meeting as written. Leah Shelhorn seconded. The motion carried.

Public comment: Erik Upson spoke about green zones. They are being enforced. The city bought a new parking enforcement vehicle, which he described as a “golf cart on steroids” which has room for 2 and can go on fire trails. He is willing to discuss having more green zones, and would like DBA to approach police for thoughts on more green zones. Decision up to Public Works. Leah would like to have a letter go out warning tenants and owners to inform tenants regarding enforcement of green zone

Treasurers Report: Renee Marie Jordan reported. Currently DBA has not received funds from city. Mario is putting paperwork in and DBA should have a “substantial check” in next Thursday. Renee Marie said DBA should be getting about $26,000 from City. ATG has not billed DBA for three months, and DBA owes them $4,200. Expenditures YTD are 14K. Renee Marie is looking for a company that does nonprofit insurance. DBA’s insurance is paid through June 2017 . Mario recommended that DBA gets quotes every January. Eileen Stern and Tom Gavin can work on getting bids.

Benicia Film Festival: The subcommittee (Tom Hamilton, James Morgan, Eileen Stern and Leah Shelhorn had met to discuss advertising for the Film Festival program. Leah showed examples of ads for program. Leah has visited several merchants. DBA is sponsor of Saturday event. Mario says better served with making us a gold sponsor. Corrinne Oakes said any funds left after we have paid all bills, proceeds should go to film festival, and that was the decision of the Board.

Benicia Art Walk: There will be banners at locations for art walk with Great Day By The Bay and DBA logos. We are co- hosts as we helped with DBA liquor license. This event is not same as wine walk Main Street. This is an art show with wine (4 or 6 galleries are participating) No alcohol off premises. First one is this Saturday. Each gallery will have “No alcohol off premise” Tom Gavin suggested we review to make sure liquor liability covered for offsite locations.

Sunset Celebration Weekend: The Benicia booth was in Sonoma. Merchants donatied $800 on gift basket items.Not many people visited our booth. This is first time in Sonoma.

Doggie Stations and Bags: Renee Marie says Benicia is known as being dog friendly. Renee Marie stated that there are only three doggie stations on First Street. Mario says 13 stations. Mario will let Mike Dodson know.

Parking: Benicia Main Street has flier for not having owners and employees park on First Street. Parking situation is very bad around Real Estate offices. Leah will send an email blast.

Veterans Hall and Gazebo: Still working on these two areas. We have a few more hurdles.

Adjourn: Meeting was adjourned at 10:17

Respectfully submitted,
Eileen Stern
Eileen Stern
RE/MAX Gold
Secretary

June 2016

Board Meeting: Tuesday, June 7, 2016 at 9:00 am
The Rellik Tavern, 726 First Street, Benicia, CA 94510

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this meeting.
Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2. Renee Marie Jordan, Vice Chair & Treasurer, Jordan Real Estate Group-Re/MAX Gold & Gallerie Renee Marie, Park District
3. Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4. James Morgan, Sailor Jacks, Waterfront District
5. James Long, Pups and Purrs, Waterfront District
6. Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine/Waterfront District
8. Thomas Hamilton, The Rellik Bar, Capitol District
9. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia
Board Meeting Agenda:
1. Call to Order:
2. Public Comment: Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3.Approval of Agenda: The Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4. Approval of Minutes:
The Chair will seek approval of the April 12, 2016 minutes. The minutes should be approved if they meet adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5. A Review of First Street Traffic, Zones, Etc. Chief Erik Upson will speak on our concerns. Discussion and possible Board Vote.
6. Treasurers Report: Renee Marie will update.
6. Update on the Benicia Film Festival: Labor Day Weekend, a Friday, Saturday and Sunday Event being held on First Street. This event will bring people from all over the Bay Area and it is at the Majestic Theatre, in the heart of First Street. Our Subcommittee will Report.
7. Benicia Art Walk, 2016: from Mario Giuliani : The Downtown Benicia Alliance is hosting the 4 Artwalks this year. The pourers for each Gallery will wear the DBA Lanyard. We are also on the brochure for this event.
Board Discussion..
8. Visit Benicia Sunset Celebration Weekend. Mario will update us on the Event that took place at their new event center.
9. Dog Stations/Bags: Renee Marie has requested that we look at more bag stations on First Street. We have a problem with dog owners, and this is really affecting business owners. Discussion and possible vote.
10. Stop Signs, Crosswalks, and Pedestrians: This is a major concern for all of us who are on First Street and watch pedestrians cross intesections. Discussion and possible vote.
11. Agenda items for next meeting.
12. Adjourn.

Minutes from April 12,2016 Board Meeting:
Board Meeting
Tuesday, April 12, 2016
Rellik Tavern, 726 First Street

Board members present: Leah Shelhorn (Chair), Jeanne Steinman, Eileen Stern (Secretary), James Morgan, Carl Lucca, Thomas Hamilton
Others Present: Mario Guiliani
Absent: James Long, Renee Marie Jordan, Tom Gavin
Call to order:The meeting was called to order by Leah Shelhorn at 9:05
Public comment:Mario gave update on lights. Timers have been hardwired from F Street to the water. City is doing tree pruning at the Vets Hall and City Park. ATG will restring the lights in that area.
Approval of Agenda: Tom Hamilton moved to accept agenda as written. James Morgan seconded. Motion carried.
Approval of minutes: Tom Hamilton to accept the minutes of the February 2016 special meeting as written. James Morgan seconded. The motion carried.

Benicia Film Festival: Tom Hamilton stated that members of the DBA were instrumental in bringing the event downtown for the Saturday Films. DBA is not itself a sponsor, but giving merchants an opportunity to sponsor. There is an advertising opportunity to sponsor a business, such as a coupon. Mario suggested putting DBA logo in the program. Tom Hamilton suggested that the program would state that no DBA funds are being used. If the funds are short, the shortage would be covered by individual businesses, not the DBA itself.

Benicia Art Walk: This is the 6th year of the Art Walk. Last year it was coordinated by the City of Benicia and Arts Benicia. The walk is focused on downtown galleries. Gallery owners want to pour wine. They want DBA to sponsor pouring license. There are 4 events, May, June, September, and October. Mario stated that this is already covered in our insurance, so just need license to pour. This would be a DBA supported event, so logo would be on materials. Carl says pourers should get a sheet of rules regarding the legalities of pouring wine for general public.Tom made a motion for DBA to sponsor the Art Walk. James Morgan seconded. Motion passed.

Visit Benicia Sunset Celebration Weekend: Mario stated Sunset Magazine was relocating their headquarters in Oakland. They are doing a new celebration in Sonoma at the Cornerstone. This is a two day event on May 14 and 15, and Benicia will be involved in the celebration, including a booth. The venue is closer to Benicia, which is positive. Every year the city raffles a gift basket with local items including local art glass. The value of the basket is about $750. The winner will have to come to Benicia to pick up gifts.

Green Zone Updates: Leah has been in contact with BPD. The current signs for green zones are not adjacent to the green curbs themselves. Leah is talking with Ted at public works for signs to be ADA compliant. The worst offender of the time limits are in the 600, 800 and 900 blocks with real estate offices being major violations. Eileen suggested reaching out to real estate offices. James Morgan said a warning system is a good way to introduce the new enforcement of parking rules. Mario suggested an email from city to DBA members to let them know parking policy.

Dog Station/ Bags: Renee Marie had checked that there are only city 3 doggie stations. Poop bags are even being left in decorative tree stations. All agreed that the city needs more stands, and Mario will follow up.

Stop signs, Crosswalks and Pedestrians: The merchants need help with enforcement of illegal U turns, distracted drivers, and drivers running stop signs. Increased stop signs will not help. There was a discussion as to whether the First Street needs more stop signs. Tom Hamilton stated that the police chief should make the decision. Mario will contact the police chief and invite him to our next meeting.The police can do traffic counters and measure speed. Leah will also contact chief of police.

Agenda Items for Next meeting:Agenda items will include an update on lights and the Farmers market updates. Mario will put meeting together with City Manager and City Attorney.

Adjourn: Meeting was adjourned at 10:25

Respectfully submitted,
Eileen Stern
Eileen Stern
RE/MAX Gold
Secretary

April 2016

Board Meeting: Tuesday, April 12, 2016 at 9:00 am
The Rellik Tavern, 726 First Street, Benicia, CA 94510

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.
Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2. Renee Marie Jordan, Vice Chair & Treasurer, Jordan Real Estate Group-Re/MAX Gold & Gallerie Renee Marie, Park District
3.  Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4.  James Morgan, Sailor Jacks, Waterfront District
5.  James Long, Pups and Purrs, Waterfront District
6.  Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine/Waterfront District
8. Thomas Hamilton, The Rellik Bar, Capitol District
9. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia
Special Board Meeting Agenda:
1.  Call to Order:
2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4.  Approval of Minutes:  The Chair will seek approval of the Februay 26, 2016 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5.  Update on the Benicia Film Festival:  Labor Day Weekend, a Friday, Saturday and Sunday Event being held on First Street.  This event will bring people from all over the Bay Area and it is at the Majestic Theatre, in the heart of First Street. At the February 26th Special Board Meeting, it was unanimously agreed to go forward and host/sponsor the Saturday Event. Ideas and information will be discussed. Board Action Required.
6.  Benicia Art Walk, 2016: from Mario Giuliani :  Mario will discuss sponsoring ABC one-day licenses for four Benicia Art Walk 2016 events. Board Action Required.
7.  Visit Benicia Sunset Celebration Weekend. Mario will discuss request for donation items for the huge weekend at Sunset Magazine. The City of Benicia always has a drawing for people attending this wonderful event and has them pick it up in Benicia. It reflects the business’s on First Street.
8. Green Zone Updates: Report from Chief Eupson. Discussion, and possible vote.
9.  Dog Stations/Bags:  Renee Marie has requested that we look at more bag stations on First Street. We have a problem with dog owners, and this is really affecting business owners. Discussion and possible vote.
10. Stop Signs, Crosswalks, and Pedestrians:  This is a major concern for all of us who are on First Street and watch pedestrians cross intesections. Discussion and possible vote.
11. Agenda items for next meeting.
12. Adjourn.
Minutes from February 24, Special Board Meeting:

Special Board Meeting
Friday, February 26, 2016
Sailor Jack’s, 123 First Street, Benicia, CA

Board members present: Leah Shelhorn (Chair), Renee Marie Jordan (Vice Chair and Treasurer), Eileen Stern (Secretary), James Morgan, Carl Lucca, Thomas Hamilton

Others Present: Mario Giuliani, 4 members of public

Absent: Jeannie Steinmann, Tom Gavin, James Long

Call to order: The meeting was called to order by Leah Shelhorn at 6:32 PM

Public comment: As there were several items, public comment below is attached to specific site for each item.

Approval of Agenda: Carl Lucca moved to accept as written. Renee Marie Jordan seconded. Motion carried.

Approval of minutes: Carl Lucca moved to accept the minutes of the January 21, 2016 special meeting. Tom Hamilton seconded. Motion carried.

Benicia Film Festival: This year the festival is moving to Veterans’ hall on Friday of the festival. The dates are September 2-4. Last year the Saturday showings were at the High School, and people complained that there was nowhere to eat. Leah Shelhorn had suggested to move the festival to First Street. The idea is for the DBA to host Saturday, September 3. The cost would be $1300. There is no need for a sponsorship for Sunday as the film festival itself will be covering the cost. Leah described a picture of people from all over the bay coming to Benicia for Labor Day weekend, and strolling up and down First Street to eat, drink and shop. Carl Lucca was concerned because of issues with Veterans’ Day last year. . James Morgan liked the idea of merchants sponsoring that day to offset the cost for the theatre. Public comment: Members of the public asked about fee admission.   Tom Hamilton said that merchants will have an opportunity for sponsorship. The information will be in DBA’s email blast. James Morgan made a motion to spend $1300 to sponsor Saturday at the film festival, and as a board to recoup the cost. Eileen Stern seconded. The motion passed.

First Street Signs:   Mario Giuliani stated that the street signs on First Street are faded, and that the city will be installing new signs. As First Street is a historic district there are different codes and rules to follow. Mario presented two options: Option 1 is the existing style. Option 2 has the Capitol logo and has greater reflectivity. The board voted on both styles, and the majority of members liked the existing sign.

Update on lighting: Members of the board had a meeting with city staff. Leah Shelhorn and Tom Hamilton reviewed the electrical grid of the city. It has a mixture of different voltages and systems. ATG (All that Glows) hired an independent contractor for maintenance. Prior to the hire, ATG could not be dispatched quickly. He can do minor repairs and flip tripped GFIs. The GFIs from F Street to the water are more sensitive. The city was looking into lighting the Veterans’ Hall and gazebo.

Agenda items for next meeting.   The city needs more doggie stations. James Morgan wants to discuss sponsorship of the Benicia Film Festival in greater detail. Carl Lucca wants to discuss stop signs and glow crosswalks. Items also requested were parking, the Farmers’ Market and the website.

Adjourn: 7:15

Respectfully submitted,
Eileen Stern
Eileen Stern
RE/MAX Gold
Secretary

February 2016

Downtown Benicia Alliance (DBA)
Special Board Meeting: Friday, February 26, 2016 6:30pm
Sailor Jack’s, 123 First Street, Benicia, CA 94510 

 
Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 24 hours prior to a special meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.
Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2. Renee Marie Jordan, Vice Chair & Treasurer, Jordan Real Estate Group-Re/MAX Gold & Gallerie Renee Marie, Park District
3.  Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4.  James Morgan, Sailor Jacks, Waterfront District
5.  James Long, Pups and Purrs, Waterfront District
6.  Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine/Urban Notions, Waterfront District
8. Thomas Hamilton, The Rellik Bar, Capitol District
9. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia
Special Board Meeting Agenda:
1.  Call to Order:
2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4.  Approval of Minutes:  The Chair will seek approval of the January 21, 2016 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item. 
5.  Benicia Film Festival:  Labor Day Weekend, a Friday, Saturday and Sunday Event being held on First Street.  This event will bring people from all over the Bay Area and it is at the Majestic Theatre, in the heart of First Street. Last year’s event was a huge success. Bringing it all to First Street is a great bonus for our stores, restaurants, and strollers while there are intermissions during Saturday and Sunday. Friday after the Opening Ceremony, people will walk First Street and window shop, eat, and enjoy. There are lunch breaks of 1/12 hours, so, that is a great amount of time for people to “Love Benicia”.
 Proposal: To host/sponsor the event on Saturday. Board Action Required.
6.  Review: and Vote:  Examples of the new First Street “Street Signs”, provided by City Staff.  Discussion and Board Action Required.
7.  Update on Lighting Meeting with City Staff: Information only.
8.  Agenda items for next meeting.
9.  Adjourn.
Minutes from January 21, Special Board Meeting: 
 

Special Board Meeting
Thursday, January 21, 2016
Sailor Jack’s, 123 First Street, Benicia, CA

 
Board members present: Leah Shelhorn (Chair), Renee Marie Jordan (Vice Chair and Treasurer), Eileen Stern (Secretary), James Morgan, Carl Lucca, Jeannie Steinman, Thomas Hamilton, Tom Gavin
Others Present: Gordon Grey, Tom Campbell (came in at 7:10)
Absent: James Long
 
Call to order: The meeting was called to order by Leah Shelhorn at 6:33
 
Public comment: None
 
Approval of Agenda: Jeannie Steinman moved Tom Gavin seconded. Agenda approved.
 
Approval of minutes for January 12, 2016 meeting.   Jeannie Steinman moved to accept, Tom Gavin seconded. Minutes were approved.
 
Lights at the Veterans’ Hall and Gazebo: Leah Shelhorn would like to see twinkle lights at the Gazebo, the entrance to First Street. Carl Lucca said Mario Guliani was working with Veteran’s Hall and the City.  All in agreement that the Gazebo should have twinkle lights. Leah Shelhorn spoke to Regan with list of questions.
 
Update on lights:   There are 50 strings in warehouse. There was discussion on the best way to unstring for tree trimming. James Morgan said DBA should be included in discussion.
 
Motion brought up by James Morgan and seconded by Tom Gavin, that we facilitate a meeting among all interested parties with three board members included. The motion passed.
 
There was a general discussion that there still are dark spots on the street. Renee Jordan has a person that ATG can hire.
 
Tom Campbell (City Council member) came in.
 
Green Zones: Leah Shelhorn has been in touch with Erik Upson, (Police Chief). He proposed on February 8, warnings will start for violators for green zone parking. There will be one sweep a day. There will be two week of warnings, then tickets will be issued for violators. In the future,  3 hour parking will be evaluated.  Likewise there will be two weeks of warnings then tickets. Tom Hamilton says it really shows employees not to park all day. Most patrons stay less than 3 hours.
 
Website design Ideas from our website designer, Gordon Grey. Each business should submit pictures. Gordon can make a link to their website. Renee Jordan moved that Gordon Grey is authorized to walk First Street handing out DBA decals. Tom Hamilton seconded. Motion passed
 
Early departures:   Jeannie Steinman left at 7:25   Tom Gavin and Carl Lucca left at 7:53
 
Motion to Adjourn: Tom Hamilton moved to adjourn. Renee Jordan seconded. Meeting adjourned at 8:01
 
Respectfully submitted,
Eileen Stern
RE/MAX Gold
Secretary