Downtown Benicia Alliance

October 2018

Board Meeting Tuesday, October 9, 2018, at 9:00 am

at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.

Celebrating Local Merchants Every Day.

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify: Mario Giuliani at 707.746.4289 at least 24 hours prior to this special meeting.
Board of Directors for 2018:
1. Robert Nelson, Gallery 621 (Term expires December 2018)
2. James Morgan, Sailor Jack’s (Term expires December 2019)
3. Eileen Stern, Re Max Gold Real Estate (Term expires December 2019)
4. Eric Hoglund, Estey Real Estate (Term expires December 2019)
5. Vacant (Term expires December 2019)
6. Suzanne Joncoaltz, Crossroads Smokehouse & Deli (Term expires December 2018)
7. Susan North, Treasury Commons, Second Floor Business (Term expires December 2019)
8. Vice Chair: Thomas Hamilton, The Rellik Tavern (Term expires December 2018)
9. Chair: Carl Lucca, Lucca Restaurant and Bar (Term expires December 2018)
Advisor: Mario Giuliani, Economic Development Manager, City of Benicia

Agenda
Downtown Benicia Alliance Board Meeting
October 9, 2018, 9:00 AM
The Rellik Tavern

1.  Call to Order and Roll Call:

2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.

3.  Approval of Agenda:  Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed. Recommended Action:  Vote to approve agenda as presented.

4.  Review of Minutes:  Review of minutes of July 24, 2018 meeting. Minutes to be presented at this meeting for approval at the December 11, 2018 meeting. Recommended Action: Review minutes.

5.  Security in the Downtown: Benicia Police Chief Upson has been invited to discuss security, traffic and vandalism in the downtown. Recommended Action:  Receive information and input from Board Members and public.

6.  Downtown Economic Activity Update:  City Staff will provide an update on economic activity in the downtown. Recommended Action:  Receive update and input from Board Members and public.

7.  Update on Decorative Lights in Trees:  City Staff will provide an update on maintenance of the decorative tree lights and preparations for the holiday tree lighting. Recommended Action:  Receive update and input from Board Members and public.

8.  Discuss and Initiate Nomination Letter and Application for Board of Director Elections: Discuss in preparation of elections to occur at the December 11, 2018 meeting. Recommended Action:  Approve nomination letter and application.

9.  Future Items:  Chair will solicit from Board Members items to be placed and discussed on a future agenda. Recommended Action:  Receive input for future agenda items.

10.  Adjourn:

July 2018

Board Meeting Tuesday, July 24, 2018, at 9:00 am

at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.

Celebrating Local Merchants Every Day.

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify: Mario Giuliani at 707.746.4289 at least 24 hours prior to this special meeting.
Board of Directors for 2018:
1. Robert Nelson, Gallery 621 (Term expires December 2018)
2. James Morgan, Sailor Jack’s (Term expires December 2019)
3. Eileen Stern, Re Max Gold Real Estate (Term expires December 2019)
4. Eric Hoglund, Estey Real Estate (Term expires December 2019)
5. Brian Hodgkinson, Kinder’s Meats Deli BBQ (Term expires December 2019)
6. Suzanne Joncoaltz, Heritage Pantry & Spice (Term expires December 2018)
7. Susan North, Treasury Commons, Second Floor Business (Term expires December 2019)
8. Vice Chair: Thomas Hamilton, The Rellik Tavern (Term expires December 2018)
9. Chair: Carl Lucca, Lucca Restaurant and Bar (Term expires December 2018)
Mario Giuliani, Economic Development Manager, City of Benicia

Agenda
Downtown Benicia Alliance Board Meeting
July 24, 2018, 9:00 AM
The Rellik Tavern
  1. Call to Order and Roll Call:
  2. Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
  3. Approval of Agenda:  Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
    Recommended Action:  Vote to approve agenda as presented.
  4. Approval of Minutes:  Chair will seek approval of the minutes of May 15, 2018. The minutes should be approved if they meet adequately and accurately the decisions and action made at the previous meeting. If a board member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
    Recommended Action: Vote to approve agenda as presented.
  5. Maintenance of Decorative Lights in Trees:  Board will review and discuss management and costs of the maintenance contract with IEC for the monthly maintenance of the decorative tree lights.
    Recommended Action:  Receive input from Board Members and public.

  6. Treasurer’s Report:  Receive treasurer’s report from the Chair on the current receipts and bank balance of the DBA.

    Recommended Action:  Receive report.
  7. Future Items:  Chair will solicit from Board Members items to be placed and discussed on a future agenda.
    Recommended Action:  Receive input for future agenda items.
  8. Adjourn:

                     

       

Minutes

Downtown Benicia Alliance Board Meeting

January 9, 2018

The Rellik Tavern

1. Call to Order:  9:02 AM
Roll Call:
Present:  Carl Lucca, Suzanne Joncoaltz, Eric Hoglund, Tom Hamilton, James Morgan, Robert Nelson
Absent:  Eileen Stern

Note:  Meeting was Chaired by Mario Guiliani until Chair was elected.

2. Public Comment:
Gordon Grey – Discuss film festival sponsorship, ask to put on agenda for next meeting

Steve Young – Downtown noise ordinance will not be agendad at City Council until at least March

 

3. Approval of Agenda:  Moved, seconded, approved

 

4. Approval of Minutes:  Moved, seconded, approved
5. Selection of Officers:  Hamilton nominated Lucca for Chair, Stern elected to remain Secretary by acclamation. Lucca elected Chair. Hamilton to elected to remain Vice Chair by acclamation.
Lucca assumed the roll of Chair.
6. Approval of the 2018 Calendar: April 10, July 10, October 10, December 11(special meeting). Moved, seconded, approved.
7. Treasurer’s Report: Jerry Pollard, Accountant to the Downtown Benicia Alliance, reported that they have $648.15. Loss for 2017 is offset by gain in 2016. (Nets out due to the light payment.) Giuliani added that the next few months will be tight as they wait for BID funds, but that the City will help with outstanding invoices in the interim. Board Members discussed the tree lighting contract, tree pruning, and agendinzing a discussion of film festival sponsorship.   

8. 2017 Annual Report: Shelhorn completed and submitted the annual report for 2017 for the City. Board Members discussed communicating tree lighting issues with the vendor (email Lucca and Giuliani), creating a wish list for the DBA, advertising and outreach, Art Walk, and advocacy.

Susan North, Treasury Commons, volunteered to fill the Second Floor Business position for a two-year term.

9. Adjourn:  9:52 AM

May 2018

Board Meeting Tuesday, May 15, 2018, at 9:00 am

at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.

Celebrating Local Merchants Every Day.

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify: Mario Giuliani at 707.746.4289 at least 24 hours prior to this special meeting.
Board of Directors for 2018:
1. Robert Nelson, Gallery 621 (Term expires December 2018)
2. James Morgan, Sailor Jack’s (Term expires December 2019)
3. Eileen Stern, Re Max Gold Real Estate (Term expires December 2019)
4. Eric Hoglund, Estey Real Estate (Term expires December 2019)
5. Brian Hodgkinson, Kinder’s Meats Deli BBQ (Term expires December 2019)
6. Suzanne Joncoaltz, Heritage Pantry & Spice (Term expires December 2018)
7. Vice Chair: Thomas Hamilton, The Rellik Tavern (Term expires December 2018)
8. Chair: Carl Lucca, Lucca Restaurant and Bar (Term expires December 2018)
9. Second Floor Business (vacant)
Mario Giuliani, Economic Development Manager, City of Benicia

Agenda

Downtown Benicia Alliance Board Meeting

May 15, 2018, 9:00 AM

The Rellik Tavern

  1. Call to Order and Roll Call:
  2. Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
  3. Approval of Agenda:  Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
  4. Approval of Minutes:  Chair will seek approval of the January 9, 2018 minutes (below). The minutes should be approved if they adequately and accurately reflect the decisions and action made at the previous meeting. If a Board Member was absent for the meeting, they should abstain from voting, unless their vote is necessary to form a quorum, at which point they may vote on the item.
  5. Appointment of Susan North, Treasury Commons, to represent Second Floor Business on the Board of Director for a two-year term: Discussion, Board Action and Vote.
  6. Maintenance of Lights in Trees of First Street: Discussion, Possible Board Action and Vote.
  7. Film Festival Sponsorship: At the request of Gordon Grey, this item is agendized for Discussion, Possible Board Action and Vote.
  8. Business Improvement District (BID) Assessment Update:  Discussion, Possible Board Action and Vote.
  9. Treasurer’s Report:  Discussion, Possible Board Action and Vote.
  10. Adjourn:

                     

       

Minutes

Downtown Benicia Alliance Board Meeting

January 9, 2018

The Rellik Tavern

1. Call to Order:  9:02 AM
Roll Call:
Present:  Carl Lucca, Suzanne Joncoaltz, Eric Hoglund, Tom Hamilton, James Morgan, Robert Nelson
Absent:  Eileen Stern

Note:  Meeting was Chaired by Mario Guiliani until Chair was elected.

2. Public Comment:
Gordon Grey – Discuss film festival sponsorship, ask to put on agenda for next meeting

Steve Young – Downtown noise ordinance will not be agendad at City Council until at least March

 

3. Approval of Agenda:  Moved, seconded, approved

 

4. Approval of Minutes:  Moved, seconded, approved
5. Selection of Officers:  Hamilton nominated Lucca for Chair, Stern elected to remain Secretary by acclamation. Lucca elected Chair. Hamilton to elected to remain Vice Chair by acclamation.
Lucca assumed the roll of Chair.
6. Approval of the 2018 Calendar: April 10, July 10, October 10, December 11(special meeting). Moved, seconded, approved.
7. Treasurer’s Report: Jerry Pollard, Accountant to the Downtown Benicia Alliance, reported that they have $648.15. Loss for 2017 is offset by gain in 2016. (Nets out due to the light payment.) Giuliani added that the next few months will be tight as they wait for BID funds, but that the City will help with outstanding invoices in the interim. Board Members discussed the tree lighting contract, tree pruning, and agendinzing a discussion of film festival sponsorship.   

8. 2017 Annual Report: Shelhorn completed and submitted the annual report for 2017 for the City. Board Members discussed communicating tree lighting issues with the vendor (email Lucca and Giuliani), creating a wish list for the DBA, advertising and outreach, Art Walk, and advocacy.

Susan North, Treasury Commons, volunteered to fill the Second Floor Business position for a two-year term.

9. Adjourn:  9:52 AM

April 2018

04/05/18: Meeting canceled due to lack of quorum

– to be rescheduled at a later date.

Board Meeting Tuesday, January 9, 2018, at 9:00 am

at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.

Celebrating Local Merchants Every Day.

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify: Mario Giuliani at 707.746.4289 at least 24 hours prior to this special meeting.
Board of Directors for 2018:
1. Robert Nelson, Gallery 621 (Term expires December 2018)
2. James Morgan, Sailor Jack’s (Term expires December 2019)
3. Eileen Stern, Re Max Gold Real Estate (Term expires December 2019)
4. Eric Hoglund, Estey Real Estate (Term expires December 2019)
5. Brian Hodgkinson, Kinder’s Meats Deli BBQ (Term expires December 2019)
6. Suzanne Joncoaltz, Heritage Pantry & Spice (Term expires December 2018)
7. Vice Chair: Thomas Hamilton, The Rellik Tavern (Term expires December 2018)
8. Chair: Carl Lucca, Lucca Restaurant and Bar (Term expires December 2018)
9. Second Floor Business (vacant)
Mario Giuliani, Economic Development Manager, City of Benicia

Agenda

Downtown Benicia Alliance Board Meeting

April 10, 2018, 9:00 AM

The Rellik Tavern

  1. Call to Order and Roll Call:
  2. Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
  3. Approval of Agenda:  Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
  4. Approval of Minutes:  Chair will seek approval of the January 9, 2018 minutes (below). The minutes should be approved if they adequately and accurately reflect the decisions and action made at the previous meeting. If a Board Member was absent for the meeting, they should abstain from voting, unless their vote is necessary to form a quorum, at which point they may vote on the item.
  5. Appointment of Susan North, Treasury Commons, to represent Second Floor Business on the Board of Director for a two-year term: Discussion, Board Action and Vote.
  6. Maintenance of Lights in Trees of First Street: Discussion, Possible Board Action and Vote.
  7. Film Festival Sponsorship: At the request of Gordon Grey, this item is agendized for Discussion, Possible Board Action and Vote.
  8. Business Improvement District (BID) Assessment Update:  Discussion, Possible Board Action and Vote.
  9. Treasurer’s Report:  Discussion, Possible Board Action and Vote.
  10. Adjourn:

                     

       

Minutes
Downtown Benicia Alliance Board Meeting
January 9, 2018
The Rellik Tavern

1. Call to Order:  9:02 AM
Roll Call:
Present:  Carl Lucca, Suzanne Joncoaltz, Eric Hoglund, Tom Hamilton, James Morgan, Robert Nelson
Absent:  Eileen Stern
Note:  Meeting was Chaired by Mario Guiliani until Chair was elected.

2. Public Comment:
Gordon Grey – Discuss film festival sponsorship, ask to put on agenda for next meeting
Steve Young – Downtown noise ordinance will not be agendad at City Council until at least March

3. Approval of Agenda:  Moved, seconded, approved

4. Approval of Minutes:  Moved, seconded, approved
5. Selection of Officers:  Hamilton nominated Lucca for Chair, Stern elected to remain Secretary by acclamation. Lucca elected Chair. Hamilton to elected to remain Vice Chair by acclamation.
Lucca assumed the roll of Chair.
6. Approval of the 2018 Calendar: April 10, July 10, October 10, December 11(special meeting). Moved, seconded, approved.
7. Treasurer’s Report: Jerry Pollard, Accountant to the Downtown Benicia Alliance, reported that they have $648.15. Loss for 2017 is offset by gain in 2016. (Nets out due to the light payment.) Giuliani added that the next few months will be tight as they wait for BID funds, but that the City will help with outstanding invoices in the interim. Board Members discussed the tree lighting contract, tree pruning, and agendinzing a discussion of film festival sponsorship.   
8. 2017 Annual Report: Shelhorn completed and submitted the annual report for 2017 for the City. Board Members discussed communicating tree lighting issues with the vendor (email Lucca and Giuliani), creating a wish list for the DBA, advertising and outreach, Art Walk, and advocacy.

Susan North, Treasury Commons, volunteered to fill the Second Floor Business position for a two-year term.

9. Adjourn:  9:52 AM

January 2018

Board Meeting Tuesday, January 9, 2018, at 9:00 am

at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.

Celebrating Local Merchants Every Day.

Notice to the Public:

You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:

Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify:

Mario Giuliani at 707-746-4289 at least 24 hours prior to this special meeting.

Board of Directors for 2018:

1.  Robert Nelson, Gallery 621

2.  James Morgan, Sailor Jack’s

3.  Eileen Stern, Re Max Gold Real Estate

4.  Eric Hoglund, Estey Real Estate

5.  Brian Hodgkinson, Kinder’s Meats Deli BBQ

6.  Suzanne Joncoaltz, Heritage Pantry & Spice

7.  Thomas Hamilton, The Rellik Tavern

8.  Carl Lucca, Lucca Restaurant and Bar

9.  Second Floor Business (vacant)

Mario Giuliani, Economic Development Manager, City of Benicia

Board Meeting Agenda:

Call to Order:

Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.

Approval of Agenda:  Giuliani will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.

Approval of Minutes:  Giuliani will seek approval of the December 12, 2017 minutes (below). The minutes should be approved if they adequately and accurately reflect the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.

Selection of Officers (Chair, Vice Chair/Treasurer, and Secretary): Discussion, Board Action and Vote.

Approval of 2018 Meeting Calendar:  April 10, 2018; July 10, 2018; October 9, 2018; Annual Meeting & Board of Directors Elections December 11, 2018. Discussion, Board Action and Vote.

Treasurer’s Report:  Discussion, Possible Board Action and Vote.

2017 Annual Report:  Discussion, Possible Board Action and Vote.

Adjourn:

                     

       

Minutes

Board Meeting

December 12, 2017

The Rellik Tavern, 726 First Street

Present:  Leah Shelhorn, (Chair), Carl Lucca, Tom Hamilton (VC/Treasurer), Tom Gavin, James Morgan,  Suzanne Joncoalitz,  Jeanne Steinmann

Advisor:  Mario Giuliani

Others present:  Steve Young, Gordon Grey, Jerry Pollard, Robert Nelson

Call to Order:  Meeting was called to order by Leah Shelhorn at 9:02 AM.

Public Comment:  None

Approval of Agenda: Approval of agenda was moved, seconded, and the motion carried.

Approval of minutes:  Approval of minutes was moved, seconded, and the motion carried.

Second and Final Reading of the proposed Changes to Article V of the bylaws:  We discussed lowering the number of board members to 7, and the elimination of the requirements for equal representation among the three zones. Board and public comments were unanimous in support of keeping the board at 9 members, given the number of new applicants for vacant board positions. A motion to keep the 9 member board and soften the language around the zone requirements was seconded, and the motion carried.

Treasurers Report:  Jerry Pollard presenting. P&L sheet as of 10/31 was presented. We are running at an approximate $11,000 for the year. Our assets are roughly $3,500 as of 12/12/2017.

Nomination Applications Reviewed and New Board Members Elected: The following applicants were selected to serve on the DBA in 2018

– Robert Nelson  – 1 year term

– James Morgan – 2 year term

– Eileen Stern – 2 year term

– Eric Hoglund – 2 year term

– Brian Hodgkinson – 2 year term

Officers will be selected in January. We discussed giving preference to applicants who were not selected, should a space open in 2018. We have a strong pool of qualified applicants.

Update on Noise Ordinance for the Downtown:  Tabled in the interest of time. Steve Young says that this issue is on the City Council agenda in January.

ABC Lead Training:  Tom Hamilton and Suzanne Joncoaltz volunteered to take the training on February 6, 2018.

Upcoming Board Meetings: Second reading of the bylaw change will be at the final meeting of the year 12/12/17

Meeting adjourned:

Respectfully submitted,

Suzanne Joncoaltz

Suzanne Joncoaltz

Heritage Pantry & Spice

December 2017

Board Meeting Tuesday, December 12, 2017, at 9:00 am

at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.

Celebrating Local Merchants Every Day.

Notice to the Public:

You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:

Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify:

Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2017:

1.  Leah Shelhorn, Studio 41, Gifts4 Every1

2.  Thomas Hamilton, The Rellik Bar

3.  Eileen Stern, Re Max Gold Real Estate

4.  James Morgan, Sailor Jacks

5.  Carl Lucca, Lucca Restaurant

6.  Jeanne Steinman, Benicia Magazine

7.  Tom Gavin, Gavin and Schreiner

8.  Suzanne JonCoaltz, Heritage Pantry and Spice

Mario Giuliani, Economic Development Manager, City of Benicia

Board Meeting Agenda:

1.  Call to Order:

2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.

3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.

4.  Approval of Minutes:  The Chair will seek approval of the November 14, 2017 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.

5.  Second and Final Reading of the Proposed Changes to Article V of the Bylaws:  The Board to review for the second and final time to vote for the proposed changes to Article V of the Bylaws; reducing the number of directors from 9 to 7. As we have changed number of meetings per year and removed districts, we will discuss changes to number of directors. Board Action and Vote. See below for Article V, Directors.

5.  Treasurer’s Report:  Tom Hamilton, Treasurer will give this report. Discussion, Possible Board Action and Vote.

6.  Nomination Applications Reviewed, and New Board Members Elected: Board Action and Vote. See Nomination Applications below.

7.  Update on Noise Ordinance for the Downtown: Carl and Mario will give reports.

8.  ABC Lead Training: Tuesday, February 6, 2018, 11:00 am to 3:00 pm. Lisa Krimsky of the Benicia Police Department is coordinating this very important session.  To sign up call: 746-4242. Two Board Members are requested. Board Action and Vote.

9.  Upcoming Board Meetings:  January 9, 2018/ April 10, 2018/ July 10,2018/ October 9, 2018

Annual Meeting & Board of Directors Elections December 11,2018

10.  Adjourn:

Board Meeting

November 14, 2017

Rellik Tavern, 726 First Street

Present:  Leah Shelhorn, (Chair), Eileen Stern (Secretary), Carl Lucca, Tom Hamilton (VC/Treasurer), Tom Gavin, James Morgan,  Suzanne Joncoalitz,  Jeanne Steinmann

Advisor:  Mario Giuliani

Others present: Dennis Cullen, Dixie Mohan

Call to Order:  Meeting was called to order by Leah Shelhorn at 9:03 AM.

Public Comment:  Dixie told us about Paint Out doing a community wide event August 25 next year. She would like to see support from business community.

Approval of Agenda: Carl Lucca moved to approve agenda, Tom Hamilton seconded. Motion carried.

Approval of minutes: Carl Lucca moved to approve minutes, Suzanne Joncoalitz seconded.  Motion carried.

First Reading of the proposed Changes to Article V of the bylaws:   We have 9 directors, a quorum is 5.  Proposed is change from 9 to 7 directors…quorum would be 4.  It is preferable, but not necessarily possible to have board members from all points of First Street.  Mario suggested that we have a discussion today.  Tom Hamilton said someone from Art Community would be good.  Motion was brought to the table of reducing the number of board members from 9 to 7, and the quorum would be 4. Carl Lucca made the proposal, and Eileen Stern seconded it.

Treasurers Report:  We have $900 in bank. Next meeting Jerry Pollard will be there.  Lighting has been paid for except last payment:

Donation to DBA: Donations to the DBA were discussed and one use would be to help a few businesses that pay for the assessment and do not have lights. James Morgan stated that at this point, the DBA should be monitoring its available finite resources.  Carl Lucca asked if donations can currently be accepted.  Mario say it is acceptable now, and there does not need to be any action to accept donations.  Currently the DBA owes $30,000 to the City, so is not in a position to take on greater responsibility.  It also could be an issue if the DBA gives money to any one person or business.

A discussion was started regarding benefits for buildings off First Street. Should the DBA coordinate with them to work with vendor for additional lights.    James Morgan stated that the DBA is more than lights.  The DBA needs to be stewards of our own income.  We also are advocates for downtown businesses.

Upcoming Board Meetings: Second reading of the bylaw change will be at the final meeting of the year 12/12/17

Meeting adjourned:at 9:45 AM

Respectfully submitted,

Eileen Stern

Eileen Stern

RE/MAX Gold, Secretary

November 2017

Board Meeting Tuesday, November 14,  2017, at 9:00 am,

at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.
Celebrating Local Merchants Every Day.

Notice to the Public:

You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:

Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify:

Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2017:

1.  Leah Shelhorn, Studio 41, Gifts4 Every1

2.  Thomas Hamilton, The Rellik Tavern

3.  Eileen Stern, Re Max Gold Real Estate

4.  James Morgan, Sailor Jacks

5.  Carl Lucca, Lucca Restaurant

6.  Jeanne Steinman, Benicia Magazine

7.  Tom Gavin, Gavin and Schreiner

8.  Suzanne JonCoaltz, Heritage Pantry and Spice

Mario Giuliani, Economic Development Manager, City of Benicia

Board Meeting Agenda:

1.  Call to Order:

2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.

3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.

4.  Approval of Minutes:  The Chair will seek approval of the September 26, 2017 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.   

5.  First Reading of the Proposed Changes to Article V of the Bylaws:  The Board to review and discuss proposed changes to Article V of the Bylaws; reducing the number of directors from 9 to 7. As we have changed number of meetings per year and removed districts, we will discuss changes to number of directors. Board Action and Vote. See below for Article V, Directors.

5.  Treasurer’s Report:  Tom Hamilton, Treasurer will give this report. Discussion, Possible Board Action and Vote.

6.  Donations to DBA: Many people have asked. So, Discussion, Board Action and Vote Needed.

7.  Upcoming Board Meetings:  Second reading of the Bylaw change will be Tuesday, December 5, and final meeting of the year, Tuesday, December 12, 2017.

10.  Adjourn:

Bylaws of the Downtown Benicia Alliance

Board Meeting

September 26, 2017

Rellik Tavern, 726 First Street

Present:  Leah Shelhorn, (Chairperson), Eileen Stern (Secretary), Carl Lucca, Tom Hamilton (Vice Chair/Treasurer), Susan Joncoalitz, Jeanne Steinmann and Mario Giuliani, Advisor.

Others present: Dennis Cullen, Steve Young, David Bachelor, Nancy Martinez, Dave, Christina Strawbridge, Gordon Grey,  Jack MacCoun, Don Glidewell

Absent: James Morgan, Tom Gavin.

Call to Order:  Meeting was called to order by Leah Shelhorn at 9:01 AM.

Public Comment:  Dennis Cullen said that the Economic Development Board is conducting a survey among merchants.  They are concentrating on the downtown, but may do the whole city.  The survey will narrow down to problems, concerns, and role of city to help.

Christina Strawbridge promoted the Benicia Fashion runway weekend.

Approval of Agenda: Tom Hamilton moved to approve agenda, Eileen Stern seconded. Motion carried.

Approval of minutes: Carl Lucca moved to approve minutes, Tom Hamilton seconded.  Motion carried.

BID Renewal Update: BID was approved for a 10-year bid.  After 3 years City Council and DBA will review continuation.  BID has brought commerce to the downtown.  The BID is not just about lights, but about advocacy.

Update on tree trimming and lighting:  City issued request for proposal for tree pruning.  City was in process of giving to A Plus Tree Service, but the city got a bid protest.  Therefore, at this point, the city has refused all bids and re-released the request for proposal.  Optimistically, the tree pruning should be done by mid-October.  The goal is to have lights installed by Halloween.

Treasurers report: Downtown Business Alliance has purchased new lights for $7,100. The new lights have brown cords which should blend with the tree trunks.  Current balance is $17,347. DBA has paid $8,000 to remove the lights, and owe $7,000.

Outline for new board members:  Most of the terms for board members are up in 2017.  The nomination letters should be out by November 1.  Every board member should talk with someone in their business who may be interested in serving.  Mario clarified that the bylaws state that board members need to be a merchant on First Street. The board may consider a 7 or 5-member board and change the bylaws.  However, a change in the by-laws would require 2 meetings.

Donation to DBA: People have asked if they can donate to DBA.  Any donation would have to be a check, not credit card.  The DBA can have donations or sponsorships.

Cannabis on First St  This subject brought out much discussion, but no vote.  This was an informational session.  The question raised was…is this a part of advocacy?   City council has a draft ordinance out, and this subject will be discussed at the Economic Development Board as well as other boards and commissions.

Meeting adjourned:at 10:23 AM

Respectfully submitted,

Eileen Stern

Eileen Stern

RE/MAX Gold Secretary

September 2017

Board Meeting Tuesday, September 26 2017, at 9:00 am,
at The Rellik Tavern, 726 First Street, Benicia, CA

The Downtown Benicia Alliance is a partnership of our Businesses that, together we will promote the common interests of and improve advocacy for our downtown.

Celebrating Local Merchants Every Day.

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify:
Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2017:
1.  Leah Shelhorn, Studio 41, Gifts4 Every1, Capitol District
2.  Thomas Hamilton, The Rellik Bar, Capitol District
3.  Eileen Stern, Re Max Gold Real Estate, Waterfront District
4.  James Morgan, Sailor Jacks, Waterfront District
5.  Carl Lucca, Lucca Restaurant, Waterfront District
6.  Jeanne Steinman, Benicia Magazine, Waterfront District
7.  Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
8.  Suzanne JonCoaltz, Heritage Pantry and Spice, Waterfront District
Mario Giuliani, Economic Development Manager, City of Benicia

Board Meeting Agenda:
1.  Call to Order:
2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4.  Approval of Minutes:  The Chair will seek approval of the June 7, 2017 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5.  BID Update:  The Approval of the 10 year BID and sharing the City Council’s decision.
6.  Updates on the Lighting: Contract approval, and timelines.  Discussion, Board Action and Vote needed.
7.  Outline for new Board Members: Nomination Committee will be assembled for sending out the letters November 1. Discussion, Board Action and Vote Needed.
8.  Treasurer’s Report:  Tom Hamilton will give the report. Discussion, Board Action and  Possible Vote Needed.
9.  Donations to DBA: Many people have asked. So, Discussion, Board Action and Vote Needed.
9. Cannabis in the Downtown: Discussion following the City Council’s request for information from the Downtown Business’s. Possible Board Action and Vote needed.
10.  Adjourn:
****************************************

Special Board Meeting Wednesday, June 7, 2017, at 4:00 pm,
at The Rellik Tavern, 726 First Street, Benicia, CA

Present: Leah Shelhorn, (Chair), Tom Hamilton(Vice Chair/Treasurer),
Jeannie Steinman, James Morgan and Mario Giuliani

Absent: Tom Gavin, Eileen Stern, Carl Lucca and Suzanne Joncoaltz

Public In Attendance:  Nancy Martinez

Call to Order: Meeting was called to order by Leah Shelhorn at 4:00 pm

Public Comment:  none
Approval of Agenda: Approval of the agenda was moved, and seconded, and the motion was carried.
Approval of Minutes: Approval of the minutes was moved, and seconded, and the motion was carried.
Bid Renewal Packets: The Bid Packets were given to the Board members.
There were no other action items on this agenda. The meeting was adjourned at 4:15 pm.

Submitted by:  Leah Shelhorn, Chair

2016 Year End Report

Year End Report for 2016

Board of Directors

Leah Perry Shelhorn, Chair, Studio 41, Gifts 4 Every1,

Renee Marie Jordan, Vice Chair/Treasurer, Jordan Real Estate

(resigned in June, 2016)

Thomas Hamilton, Vice Chair/Treasurer, The Rellik Bar

(elected June, 2016)

Eileen Stern, Secretary, RE/MAX Gold

Tom Gavin, Gavin and Schreiner

Carl Lucca, Lucca Bar and Grill

James Long, Pups n Purrz

James Morgan, Sailor Jacks Restaurant

Jeanne Steinmann, Benicia Magazine

Mario Giuliani, Advisor, Economic Development Manager

From the Chair: Year in Review:

Green Zone Enforcement: Discussion on what we need for First Street. Our future for the downtown is all about the economic vitality that we can create with turning our parking spaces into gold for our fellow merchants.

With collaboration of the Economic Development Department and the Benicia Police Department, warnings, then ticketing began in February. We are still working on this issue. It has been a start/ stop enforcement. This coming January, full steam ahead. This is what the Businesses on First Street need desperately. Our First Street is where we gather. It is the heart of Benicia. We are independent, we count on ourselves. We need to embrace the independent businesses on First Street and comply with green zones, and then the three hour zones. Green zones are a great way for shoppers to pick up, drop off items in a hurry. Without them, we are hurting everyone. Without them, shoppers go to a Mall, taking our dollars away from us, and from our tax base to the City which I would love to see rise!

The three hour zones are currently being used by some residents who park there for days. Also, businesses on First Street are also parking in these zones. Maybe a first step would be to warn with a soft compliance, to “help your fellow businesses make their goals”. We need 30 minute signs close to the green zone itself. Without that, no one can really see the curb. That is an easy fix. So, with enforcement and signs, we will be on track for a better First Street for everyone.

New Water and Sewer Rates for Benicia: As the rates have changed the for restaurants and bars the most, we need to try and make sure we do everything possible for these businesses to make their increases easier. Parking spaces not being used properly really need to be addressed. As with sales, turning your merchandise or tables quickly is our mantra. As the City of Benicia is changing with new taxes, businesses need to re-coop these fees faster and quickly. We need to embrace the independent businesses we have here and find solutions for everyone. Let’s try sooner than later.

3rd Annual Benicia Film Festival: The Board approved to be a major sponsor for the 3rd Annual Benicia Film Festival. The Downtown Benicia Alliance funds were not used for this event. All monies came from our businesses advertising in the program. Our participation ensured that the Festival stayed on First Street for the three days. The first night, the Veterans Hall was the place for the Gala. For our sponsorship, we paid for the Saturday rental ($1,300.) of the Majestic Theatre. We also secured advertising from our Downtown Benicia Alliance Businesses. It is already hosted on Sunday, by the Benicia Film Festival, and, with two full days on First Street, patrons will have a chance to stroll, shop and eat during breaks in the films. Lunchtime break is 1 ½ hours, which is a great amount of time for patrons to explore First Street, take a walk to the water, and fall in love with Benicia.

We also took over the designing, costs, and a portion of the printing of the program. Our web designer, Gordon Gray, was instrumental in this task. We implemented an advertising program of $400, $250, $100, and $50 sizes for our DBA businesses. 24 advertisers signed on for this first year of partnering with the Benicia Film Festival. For 2017, we will get an earlier start and hopefully many more advertisers will sign on. Getting the program out to everyone sooner is one idea we will talk about at our meetings. It is a great event, and brings patrons from all over the Bay Area to Benicia.

Twinkle Lights: This year we hardwired the GFI’s in the area from F Street to the water. This is where we have most of the outages due to wind. Veteran’s Hall Lights and the Gazebo lights were next on the list to work on. Finally, Labor Day was the turn on date. Just in time for the Benicia Film Festival! This next year we will go through the process of tree trimming on First Street. By dividing the street into 3rds, this project will go smoothly. More options and solutions will be explored for lighting First Street. Stay tuned!

HDL Contractor: Business License and BID Fee : The fees are now on the same application. For a bit more clarity, The BID portion needs to be larger, spelling out BID(Business Improvement District), and naming the Downtown Benicia Alliance as the recipient nonprofit group of the tax. This would insure that everyone sees the box, and it is defined for new businesses on First Street. This is still one of our problems that we need to further address.

Benicia Art Walk, 2016. We were asked and agreed to again provide the ABC License for the Benicia Art Walks. This was the 6th year for the Art Walk. As a sponsor, our Downtown Benicia Alliance Logo was on all press releases, brochure, and lanyards that the pourers were to wear.

Stop Signs, Crosswalks, and Pedestrians: We asked to be on the August Agenda for the Traffic Safety Committee for these items. Benicia is no longer a “hidden gem”. This is a major concern for all of us who are on First Street and watch pedestrians cross intersections. It goes beyond just speeding. It includes crosswalk marking degradation; poor intersection lighting; great difficulty and dangerous conditions when attempting entry to Main Street from side streets at intersections that do not have 4 way stop signs; as well as the speed in which some drivers hit when going between the two stop signs presently on First Street.

With Measure C monies, the street will be repaved with crosswalk definition by end of April, 2017.

Amend the Bylaws: As we were finding it hard to fill the Board with this bylaw: “it is preferred that there should be equal representation among the three designated districts: Park(Military to “I” Street), Capitol(“I” Street to “F” Street), and Waterfront(“F” Street to end of Street) districts of the BID. Notwithstanding this preference, if there are insufficient candidates to fulfill this criteria then candidates from other districts may be selected, so long as no district has more than four Directors. At least one Director, but not more than three Directors, shall be representatives of the second floor businesses”. As much as it was written to be a fair and equal First Street, this was not working smoothly.

We amended the bylaws taking out this statement: “so long as no district has more than four directors”.

Hiring of an Accountant: In June, we hired Lynell Green, of ATS Tax Angels (a 30 year First Street Business) to be our Accountant. This will ensure all of our filings, timelines, and year end reports to the IRS are completed in a timely manner. A year end statement is attached with this report.

Civitas Advisors: In September, we contacted Civitas to start negotiations for our new BID for 2017. Civitas will create the database of district businesses, assist in consensus building, prepare and revise legal documents, and guide the City Council hearing process. Throughout the project Civitas will work closely with the City, business owners and City staff and officials. This will be a 10 year BID, and it will secure the Downtown Benicia Alliance in the manner in which it was started:

We are a partnership of our Businesses that, together, we will promote the common interests of and improve advocacy for our Downtown.

Celebrating Local Merchants Every Day.

I believe that our BID that we created in 2012, has brought First Street businesses together. We have turned this long dark area into a wonderland of lights. As I wrote in 2012 as Chair,

“It is my observation that this has increased foot traffic as it adds ambiance, safety, strolling, shopping and eating. In every season, there is an added benefit to these twinkle lights. In the winter, a wonderland has been created. The twinkle lights have created a beautiful shopping district for the holidays. In the Spring and Fall it enhances people shopping at the Farmers market. Our goal is to keep commerce flowing at all times. After work, we want people to come down shop and stay for dinner. Also, more “walkers” are coming down due to the safety of First Street. And they are turning into shoppers and diners as well. In the summer, outside café tables are popping up with diners enjoying First Streets beautiful ambiance. The twinkle lights are our patio lights”.

I would like to thank the City of Benicia, for our continued partnership, and Mario Giuliani, for his guidance in our Downtown Benicia Alliance. With all of us working together, communicating our strengths and difficulties, working towards solutions, and striving for a better First Street for everyone, our goals will be met for a thriving, lively, tourist driven First Street which everyone will enjoy for many years.

From all of us on First Street, Where the Community Gathers, We thank you,

Leah Shelhorn, Chair

December 30, 2016

June 2017

Special Board Meeting Wednesday, June 7, 2017, at 4:00 pm,

at The Rellik Tavern, 726 First Street, Benicia, CA

Notice to the Public:

You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda.  Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors.  The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:

Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 24 hours prior to a Special Board Meeting.  Action may not be taken on items not posted on the agenda.  Meeting facilities are accessible to persons with disabilities.
If you require special assistance to participate in the meeting, notify:
Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2017:

1. Leah Shelhorn, Studio 41, Gifts4 Every1, Capitol District
2. Thomas Hamilton, The Rellik Bar, Capitol District
3. Eileen Stern, Re Max Gold Real Estate, Waterfront District
4. James Morgan, Sailor Jacks, Waterfront District
5. Carl Lucca, Lucca Restaurant, Waterfront District
6. Jeanne Steinman, Benicia Magazine, Waterfront District
7. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
8. Suzanne JonCoaltz, Heritage Pantry and Spice, Waterfront District
Mario Giuliani, Economic Development Manager, City of Benicia

Special Board Meeting Agenda:

1.  Call to Order:

2.  Public Comment:  Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.

3. Approval of Agenda:  The Chair will seek approval of the Agenda.  Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.

4.  Approval of Minutes:  The Chair will seek approval of the May 9, 2017 minutes.  The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.

5.  BID Update:  Each Board Member will be given a packet with the Renewal information for everyone in our Benicia Business Improvement District. We will review our steps, information, and start the renewal process on Wednesday, June 6.

Each Board member will be walking First Street and talking to each business in the footprint of our BID.

Minutes from May 9, 2017 Special Board Meeting:

at The Rellik Tavern, 726 First Street, Benicia, CA

Present: Leah Shelhorn, (President), Eileen Stern (Secretary), Carl Lucca, Tom Hamilton(vice chair/treasurer), Susan Joncoalitz, Jeannie Steinmann

Others present: Jack McComb, Mario Giuliani

Absent:, James Morgan, Tom Gavin

Call to Order: Meeting was called to order by Leah Shelhorn at 9:04 AM.

Public Comment:  none

Approval of Agenda: Tom Hamilton moved to approve agenda, Leah seconded. Mario wanted update on bid renewal moved up on agenda. With the modification of the order of items the motion carried.

Approval of minutes: Tom Hamilton moved to approve minutes, Carl seconded. Motion carried.

BID Renewal Update:Mario distributed the district management plan for renewal which is a state requirement. He also handed out a budget with the scenarios of a 2,3 or 4 percent assessment increase. When the bid was originally formed, the maximum timeline was 5 years. Now the renewal can be up to 10 years. Petition process is the next step. The board would have to capture 50 percent of value of bid plus one. At the end of the month we would have an open house for businesses on First Street. The next step is to submit to City Council to adopt resolution. Civitas projected a rate increase will be necessary. The merchant open house is May 31 at 9 AM at the Rellik. There will be information stations.

Benicia Film Festival:Helaine Bowles has proposed that we get the middle of book for advertising First Street businesses. Last year the rates were $400, $200, $100 and $50 for ads. Downtown Business Alliance will get the centerfold as a Gold supporter. The rates will stay the same as last year: $1,000, $500, $100 and $50. Suzanne will be soliciting merchants but will need help as she has a job in San Francisco. Carl volunteered to help. Leah will send an email to solicit sponsors. The books should come out early and ideally before the Peddlers’ Fair.

Treasurers report:The account balance is approximately $19,000. Leah is writing checks for Gordon Gray ($300), our domain renewal ($40), the website ($120). We just paid $1400 to All that Glows. Jerry Pollard of ATS Tax and Financial is now handling the books.

Directory of DBA on Website:This was tabled until the next meeting.

Update with Parking –Green Zones: The green zones are being enforced by the Police Department. The 3 hour spots are also being enforced. There are 14 green zones. We will be working on signs.

Meeting adjourned: 10:38 AM

Respectfully submitted,
Eileen Stern
RE/MAX Gold
Secretary