Downtown Benicia Alliance

Special Meeting June 22nd 2016

Special Board Meeting: Wednesday, June 22, 2016 6pm
Studio 41, Gifts4 Every1, 700 First St, Benicia, CA 94510

Telephone Conferencing: Name/Location Of 3 Board Members
James Morgan, 4501 Pleasanton Ave, Pleasanton, CA
Carl Lucca, 2222 N. Stemmons Freeway, Dallas, TX
Jeanne Steinmann, 1909 Chamonix Place, Olympic Valley, CA
___________________________________________________________
Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.

Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 24 hours prior to a special meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.

Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2. …………………….Vice Chair & Treasurer,
3. Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4. James Morgan, Sailor Jacks, Waterfront District
5. James Long, Pups and Purrs, Waterfront District
6. Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine, Waterfront District
8. Thomas Hamilton, The Rellik Bar, Capitol District
9. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia

Special Board Meeting Agenda:
1. Call to Order:
2. Public Comment: Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda: The Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4. Approval of Minutes: The Chair will seek approval of the June 7, 2016 minutes. The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5. Authorize the hiring of a Bookkeeper. The job will include quarterly reports, and end of year tax reporting. Discussion and Vote.
6. Appointment of New Vice Chair/Treasurer: Resignation of Vice Chair/Treasurer, and appointment is needed to proceed. Discussion and Vote.
7. Agenda items for next meeting.
8. Adjourn.

Minutes from June 7, 2016 Board Meeting:
Tuesday, June 7, 2016
Rellik Tavern, 726 First Street

Board members present: Leah Shelhorn (Chair), Eileen Stern (Secretary), James Morgan, Carl Lucca, Thomas Hamilton, Renee Marie Jordan, Tom Gavin, James Long, Jeannie Steinmann

Others Present: Mario Guiliani, Corinne Oakes, Police Chief Erik Upson,
Dennis Cullen, Tom Campbell (City Council)

Absent: none

Call to order: The meeting was called to order by Leah Shelhorn at 9:01

Approval of Agenda: Tom Gavin moved to accept agenda as written. Tom Hamilton seconded. Motion carried.

Approval of minutes: Tom Hamilton to accept the minutes of the April 2016 special meeting as written. Leah Shelhorn seconded. The motion carried.

Public comment: Erik Upson spoke about green zones. They are being enforced. The city bought a new parking enforcement vehicle, which he described as a “golf cart on steroids” which has room for 2 and can go on fire trails. He is willing to discuss having more green zones, and would like DBA to approach police for thoughts on more green zones. Decision up to Public Works. Leah would like to have a letter go out warning tenants and owners to inform tenants regarding enforcement of green zone

Treasurers Report: Renee Marie Jordan reported. Currently DBA has not received funds from city. Mario is putting paperwork in and DBA should have a “substantial check” in next Thursday. Renee Marie said DBA should be getting about $26,000 from City. ATG has not billed DBA for three months, and DBA owes them $4,200. Expenditures YTD are 14K. Renee Marie is looking for a company that does nonprofit insurance. DBA’s insurance is paid through June 2017 . Mario recommended that DBA gets quotes every January. Eileen Stern and Tom Gavin can work on getting bids.

Benicia Film Festival: The subcommittee (Tom Hamilton, James Morgan, Eileen Stern and Leah Shelhorn had met to discuss advertising for the Film Festival program. Leah showed examples of ads for program. Leah has visited several merchants. DBA is sponsor of Saturday event. Mario says better served with making us a gold sponsor. Corrinne Oakes said any funds left after we have paid all bills, proceeds should go to film festival, and that was the decision of the Board.

Benicia Art Walk: There will be banners at locations for art walk with Great Day By The Bay and DBA logos. We are co- hosts as we helped with DBA liquor license. This event is not same as wine walk Main Street. This is an art show with wine (4 or 6 galleries are participating) No alcohol off premises. First one is this Saturday. Each gallery will have “No alcohol off premise” Tom Gavin suggested we review to make sure liquor liability covered for offsite locations.

Sunset Celebration Weekend: The Benicia booth was in Sonoma. Merchants donatied $800 on gift basket items.Not many people visited our booth. This is first time in Sonoma.

Doggie Stations and Bags: Renee Marie says Benicia is known as being dog friendly. Renee Marie stated that there are only three doggie stations on First Street. Mario says 13 stations. Mario will let Mike Dodson know.

Parking: Benicia Main Street has flier for not having owners and employees park on First Street. Parking situation is very bad around Real Estate offices. Leah will send an email blast.

Veterans Hall and Gazebo: Still working on these two areas. We have a few more hurdles.

Adjourn: Meeting was adjourned at 10:17

Respectfully submitted,
Eileen Stern
Eileen Stern
RE/MAX Gold
Secretary

Special Board Meeting

Downtown Benicia Alliance (DBA)
Special Board Meeting: Friday, February 26, 2016 6:30pm
Sailor Jack’s, 123 First Street, Benicia, CA 94510

Notice to the Public:
You are welcomed and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description; however, the Board of Directors may take action other than what is recommended.
Brown Act Notice:
Government Code Section 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 24 hours prior to a special meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify Leah Shelhorn at 707-745-0254 at least 24 hours prior to this special meeting.
Board of Directors for 2016:
1. Leah Shelhorn, Chair, Studio 41, Gifts4 Every1, Capitol District
2. Renee Marie Jordan, Vice Chair & Treasurer, Jordan Real Estate Group-Re/MAX Gold & Gallerie Renee Marie, Park District
3. Eileen Stern, Secretary, Re Max Gold Real Estate, Waterfront District
4. James Morgan, Sailor Jacks, Waterfront District
5. James Long, Pups and Purrs, Waterfront District
6. Carl Lucca, Lucca Restaurant, Waterfront District
7. Jeanne Steinman, Benicia Magazine/Urban Notions, Waterfront District
8. Thomas Hamilton, The Rellik Bar, Capitol District
9. Tom Gavin, Gavin and Schreiner, Capitol District, 2nd Floor
Mario Giuliani, Economic Development Manager, City of Benicia
Special Board Meeting Agenda:
1. Call to Order:
2. Public Comment: Members of the Public are invited to comment on any item related to the affairs of the Downtown Benicia Alliance. Each member has up to three minutes to address the Board. The Board is not allowed to discuss matters brought up during public comment.
3. Approval of Agenda: The Chair will seek approval of the Agenda. Only items already on the agenda may be discussed. Approval of the Agenda allows for adjustment of the order in which items are discussed.
4. Approval of Minutes: The Chair will seek approval of the January 21, 2016 minutes. The minutes should be approved if they meet the adequately and accurately the decisions and action made at the previous meeting. If a Board Member was absent for a meeting, they should abstain from voting, unless their vote is necessary to make a quorum, at which point they may vote on the item.
5. Benicia Film Festival: Labor Day Weekend, a Friday, Saturday and Sunday Event being held on First Street. This event will bring people from all over the Bay Area and it is at the Majestic Theatre, in the heart of First Street. Last year’s event was a huge success. Bringing it all to First Street is a great bonus for our stores, restaurants, and strollers while there are intermissions during Saturday and Sunday. Friday after the Opening Ceremony, people will walk First Street and window shop, eat, and enjoy. There are lunch breaks of 1/12 hours, so, that is a great amount of time for people to “Love Benicia”.
Proposal: To host/sponsor the event on Saturday. Board Action Required.
6. Review: and Vote: Examples of the new First Street “Street Signs”, provided by City Staff. Discussion and Board Action Required.
7. Update on Lighting Meeting with City Staff: Information only.
8. Agenda items for next meeting.
9. Adjourn.
Minutes from January 21, Special Board Meeting: